WORKDAY
DONE RIGHT

Since Workday's inception, we have partnered with hundreds of Workday customers to understand their unique needs, and design and implement tailored Workday solutions that drive lasting success.

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We kept coming back to ROCKCREST because of our ROCKCREST recruiter. Whatever we needed and however fast we needed it, they delivered great candidates, thoroughly vetted and ready to support our team and Workday solution.
- Melvin Paige, First Brands Group Reyes

WORKDAY CERTIFIED CONSULTANTS

Our certified consultants leverage deep system expertise to help clients unlock the full potential of every Workday module, driving greater efficiency, adoption, and return on investment.

WORKDAY HCM®

ROCKCREST offers expert implementation, optimization, and support for the Workday HCM module, helping organizations streamline core HR processes. We configure organizational structures, business processes, security, and data management to fully leverage Workday’s flexible, cloud-based human capital management platform.

HCM Foundation Configuration

Setting up foundational data: organizations (supervisory, cost center, company, region), staffing models (position or job management), job families, job profiles, and work locations.

Security Group and Role Mapping

Creating security groups (e.g., Employee, Manager, HR Partner) and configuring domain and business process security policies to control what users can see and do.

Organizational Management Design

Defining and building organizational structures: companies, cost centers, regions, supervisory organizations, and creating dynamic organizational hierarchies.

Custom Reporting and Calculated Fields

Developing custom Workday reports, calculated fields, and condition rules to support HR operations and analytics — without needing a separate reporting module.

Business Process Framework Design

Building and customizing HR-related business processes (Hire, Termination, Transfer, Change Job, Create Position, Request Compensation Change, etc.) and routing approvals properly.

Data Migration and Mass Uploads

Migrating key worker data into Workday: employee demographics, job history, organizational assignments, and other foundational records via EIBs (Enterprise Interface Builders).

Position and Job Management Setup

Configuring the client's choice of staffing model (position or job management), defining job requisition processes, and setting up evergreen requisitions if needed.

Tenant Configuration Reviews and Optimization

Performing configuration audits post-go-live to validate system setup, improve usability, adjust security permissions, and optimize business processes for efficiency.

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WORKDAY PAYROLL®

ROCKCREST provides expert implementation, optimization, and support for Workday Payroll, a powerful, cloud-based payroll solution. We help clients configure complex pay rules, tax processing, retro calculations, and compliance workflows to ensure accurate, timely, and efficient payroll operations.

Workday Payroll Configuration

Setting up payroll definitions, pay groups, pay periods, earnings, deductions, tax elections, benefit deductions, and gross-to-net calculation rules tailored to client requirements.

Retroactive Payroll Processing (Retro Pay Setup)

Building retro pay calculation rules and processes to handle missed or late payroll adjustments automatically, reducing manual corrections and payroll re-runs.

Payroll Data Conversion and Balance Initialization

Migrating and validating historical payroll data (e.g., year-to-date earnings, taxes, deductions) from legacy systems into Workday Payroll to ensure accurate reporting and tax filing continuity.

Payroll Audits, Reconciliation, and Reporting

Creating audit reports, reconciliation dashboards, and calculated fields within Workday to validate payroll results against finance records and ensure payroll accuracy before and after each processing cycle.

Payroll Tax Setup and Compliance

Configuring automatic federal, state, and local tax withholding setups using Workday-delivered tax updates and ensuring client-specific compliance with U.S. tax regulations (or country-specific laws for Workday Global Payroll integrations).

Off-Cycle and On-Demand Payment Processing

Configuring off-cycle payroll runs for bonuses, corrections, termination payouts, and other unscheduled payments while maintaining tax and compliance accuracy.

Workday Payroll Integration with Banks and Third Parties

Building and testing integrations for direct deposit files (ACH), positive pay files, wage garnishment vendors, and payroll tax filing services (e.g., using Cloud Connect for Payroll or custom integrations).

Year-End Payroll Processing Support

Configuring year-end activities such as W-2/W-2c generation, 1099R forms, taxable fringe benefits reporting, and assisting clients with balancing, reporting, and submission to tax authorities.

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WORKDAY BENEFITS®

ROCKCREST delivers expert implementation, optimization, and support for the Workday Benefits module, helping organizations streamline benefits administration. We configure eligibility rules, enrollment events, carrier connections, and compliance workflows to maximize efficiency and enhance the employee benefits experience.

Workday Benefits Configuration

Setting up benefit plans (medical, dental, vision, life, disability, retirement, and voluntary plans), coverage levels, rates, and dependent rules tailored to client offerings.

Open Enrollment Setup and Management

Designing and launching annual open enrollment events, configuring enrollment windows, communications, testing enrollment scenarios, and supporting seamless employee elections through self-service portals.

ACA (Affordable Care Act) Compliance Setup

Configuring ACA-related fields and reports, eligibility tracking, measurement periods, and 1095-C form generation to ensure compliance with U.S. healthcare regulations.

Dependent and Beneficiary Management

Configuring workflows for dependent verification, beneficiary elections for life insurance and retirement plans, and self-service updates to maintain compliance and accurate records.

Eligibility Rules and Event Configuration

Building eligibility rules based on worker attributes (e.g., location, job profile, scheduled hours) and configuring benefit event types like New Hire, Life Events (e.g., marriage, birth), Open Enrollment, and Termination.

Carrier Connections and EDI Integration

Setting up and testing carrier feeds (electronic data interchange files) to automatically transmit enrollment changes, elections, and terminations to insurance carriers and retirement providers.

COBRA Administration Configuration

Enabling COBRA eligibility tracking and notices for qualified life events and terminations, including setting up integrations with third-party COBRA administration vendors.

Benefits Reporting and Reconciliation

Building custom reports for benefits enrollment summaries, carrier billing reconciliation, participation rates, plan costs, and identifying enrollment errors to ensure data accuracy and operational efficiency.

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WORKDAY COMPENSATION®

ROCKCREST provides expert implementation, optimization, and support for the Workday Compensation module. We help clients configure base pay structures, bonus plans, and eligibility rules to streamline compensation processes and ensure equitable, transparent pay practices across the organization.

Base Compensation Plan Configuration

Setting up salary, hourly, and allowance plans, including defining pay ranges, salary structures, and compensation packages aligned to job profiles, grades, or locations.

Grade and Grade Profile Configuration

Establishing job grades and grade profiles (e.g., different salary ranges by region or job family) to support structured, consistent, and scalable compensation frameworks.

Compensation-Related Business Process Configuration

Setting up and modifying business processes such as "Hire," "Change Job," "Request Compensation Change," and "Promote," ensuring seamless integration of compensation actions with approvals and validations.

Compensation Eligibility Rule Setup

Building eligibility rules that define which employees qualify for specific compensation plans based on attributes like job profile, location, organization, or worker type.

Default Compensation Setup

Configuring default compensation values tied to jobs, positions, or grades to automate base pay assignments during key HR transactions like hires, transfers, and promotions.

Compensation Reporting and Dashboards

Building custom reports and dashboards to track base pay distribution, salary ranges, pay equity analysis, and headcount vs. compensation cost data.

Compensation Data Conversion and Validation

Migrating historical salary and allowance data from legacy systems into Workday, validating data accuracy, and ensuring proper mapping to new compensation structures.

Annual Compensation Structure Updates

Managing updates to salary ranges, minimums/maximums, and compensation packages based on market reviews, internal equity adjustments, and organizational changes.

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WORKDAY ADVANCED COMPENSATION®

ROCKCREST delivers specialized implementation, optimization, and support for Workday Advanced Compensation, helping organizations manage complex merit, bonus, and stock planning cycles. We design flexible review programs that drive performance alignment, budgeting accuracy, and strategic total rewards initiatives.

Merit Plan Configuration

Setting up merit plans, including eligibility rules, merit matrices (based on performance ratings, compa-ratio, or other factors), and guidelines for salary increases during annual review cycles.

Stock and Equity Award Plan Configuration

Designing long-term incentive (LTI) programs such as stock options, restricted stock units (RSUs), or performance shares, including vesting schedules, award calculations, and grant processes.

Bonus and Incentive Plan Setup

Configuring bonus and variable incentive plans tied to individual, team, or company performance metrics, including eligibility rules, payout formulas, and proration calculations.

Compensation Review Event Design

Creating and launching review events (annual salary review, bonus payout cycles, mid-year adjustments) with custom worksheets, eligibility audits, and participant access management.

Budget Pool Configuration

Setting up compensation pools or budget caps for managers during merit, bonus, and stock award cycles, including multi-level budget allocations and roll-ups for leadership approvals.

Compensation Review Worksheet and Manager Experience Setup

Building customized manager worksheets for compensation reviews, allowing managers to propose salary increases, bonuses, and stock awards while staying within budget and guideline constraints.

Advanced Compensation Reporting and Analytics

Developing real-time dashboards and reports that track award distributions, budget utilization, compensation trends, and review cycle progress to support HR and executive leadership.

Eligibility and Proration Rule Management

Configuring sophisticated eligibility criteria and proration rules for merit increases, bonuses, and stock awards based on hire dates, leave of absence status, job changes, or performance ratings.

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WORKDAY RECRUITING®

ROCKCREST provides expert implementation, optimization, and support for the Workday Recruiting module, a unified talent acquisition solution. We help clients streamline requisition creation, candidate management, interview workflows, and hiring processes to attract top talent and enhance recruiter and hiring manager experiences.

Job Requisition Configuration

Setting up requisition templates, job posting rules, job application questionnaires, and approvals workflows to streamline and standardize the requisition creation process.

Offer Letter and Offer Process Configuration

Building offer templates, offer approvals, compensation packages, and automated workflows for generating and extending offer letters to candidates efficiently.

Candidate Experience and Communication Setup

Configuring automated candidate communications (e.g., application acknowledgements, interview invitations, offer notifications) to ensure timely, consistent engagement throughout the hiring process.

Recruiting Dashboards and Analytics

Creating custom recruiting dashboards and reports to monitor metrics like time-to-fill, candidate pipeline health, source effectiveness, and recruiter activity tracking.

Candidate Workflow and Stage Setup

Designing customized candidate stages (e.g., application review, phone screen, interview, offer) and configuring movement logic between stages to match the client’s hiring process.

Career Site and Candidate Portal Setup

Implementing external and internal career sites that are mobile-friendly, branded, and integrated with Workday Recruiting to improve candidate experience and employer branding.

Assessment, Background Check, and Third-Party Vendor Integrations

Setting up integrations with third-party tools such as assessment providers, background check vendors, and video interviewing platforms directly within the Workday Recruiting framework.

Compliance Configuration (EEO, OFCCP, GDPR)

Enabling features to track Equal Employment Opportunity (EEO) and Office of Federal Contract Compliance Programs (OFCCP) data, consent management for GDPR, and voluntary self-identification surveys.

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WORKDAY ONBOARDING®

ROCKCREST offers expert implementation, optimization, and support for the Workday Onboarding module, helping organizations deliver a seamless new hire experience. We configure onboarding tasks, workflows, compliance forms, and engagement activities to streamline transitions and accelerate employee productivity from day one.

Onboarding Business Process Configuration

Designing and configuring the Onboarding business process, including pre-hire, new hire, and onboarding tasks such as document acknowledgments, benefits enrollment, and training assignments.

Compliance and Form Management

Configuring delivery and collection of compliance documents (e.g., I-9, W-4, state tax forms, confidentiality agreements) during onboarding, including electronic signature capabilities.

Pre-Hire Account Management

Setting up Workday accounts and security roles for pre-hires, enabling early access to onboarding tasks before their official start date to accelerate readiness.

Onboarding Reporting and Analytics

Creating custom reports and dashboards to track onboarding completion rates, task status, start date readiness, and employee engagement metrics throughout the onboarding cycle.

Welcome Experience and Portal Setup

Building branded onboarding landing pages and welcome portals to create a personalized, engaging experience for new hires as they access tasks, resources, and organizational information.

Onboarding Task List and Checklist Creation

Developing structured onboarding task lists for new hires, managers, and HR teams, including tasks such as ID badge requests, equipment provisioning, and introductory meetings.

Manager and Buddy Program Configuration

Automating onboarding assignments for managers and onboarding “buddies,” including welcome tasks, introductions, check-ins, and feedback surveys to foster early engagement and connection.

Integration with Recruiting and Core HCM

Ensuring seamless handoff of candidate data from Workday Recruiting into the Onboarding process, maintaining data continuity and eliminating redundant data entry for HR teams.

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WORKDAY TALENT MANAGEMENT®

ROCKCREST provides expert implementation, optimization, and support for the Workday Talent Management module, helping organizations strengthen employee development and engagement. We configure goal setting, performance reviews, succession planning, and talent profiles to drive growth, retention, and strategic workforce planning.

Talent Profile Configuration

Setting up employee talent profiles, including skills, competencies, certifications, education, work history, and career interests to create a complete, searchable workforce database.

Performance Review Process Design

Building and customizing performance review templates, evaluation criteria, rating scales, feedback workflows, and calibration processes to streamline employee evaluations.

Goal Management Setup

Configuring goal-setting templates, goal categories, alignment to organizational objectives, and goal approval workflows to drive individual and team performance tracking.

Competency Framework Design

Defining and structuring competency libraries, linking competencies to jobs or positions, and enabling self-assessments, manager assessments, and development planning based on competency gaps.

Succession Planning Configuration

Setting up succession plans for key roles, creating talent pools, readiness assessments, and leadership pipelines to support proactive workforce and leadership continuity strategies.

Talent Calibration Setup

Designing talent review grids (such as 9-box models) and calibration sessions to assess and adjust talent ratings across performance and potential dimensions for leadership review.

Career Development Planning

Enabling career interest tracking, development plans, and internal mobility initiatives to promote career growth and improve employee engagement and retention.

Talent Reporting and Analytics

Building dashboards and reports to monitor key metrics like succession coverage, performance distribution, goal completion rates, and internal mobility trends.

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WORKDAY PERFORMANCE MANAGEMENT®

ROCKCREST provides expert implementation, optimization, and support for the Workday Performance Management module, helping organizations drive continuous employee development. We configure goal alignment, feedback processes, performance reviews, and calibration tools to enhance engagement, accountability, and organizational growth.

Performance Review Process Configuration

Designing and building formal performance review processes, including evaluation templates, rating scales, manager and employee evaluation steps, and workflows for approvals and feedback.

Continuous Feedback Enablement

Implementing Workday's continuous feedback functionality, allowing employees and managers to give and request real-time feedback outside of formal review periods.

Self-Evaluation and Manager Evaluation Setup

Enabling and configuring processes for employee self-reviews and manager reviews, including separate evaluation questions, visibility settings, and customizable due dates.

Reporting and Analytics for Performance Management

Creating custom reports and dashboards to track performance review completion rates, distribution of ratings, continuous feedback engagement, and goal achievement metrics.

Goal Setting and Alignment Setup

Configuring goal creation templates, goal cascading/alignment features, and workflows to ensure employee goals connect to department and company-wide objectives.

Calibration Tools and Review Grids

Setting up talent calibration sessions (e.g., 9-box grids) that allow managers and HR teams to normalize performance ratings across teams and ensure fairness and consistency.

Performance Improvement Plan (PIP) Configuration

Building templates and workflows for managing formal performance improvement plans (PIPs), including tracking goals, deadlines, and outcomes tied to employee development or corrective action.

Security and Permissions for Performance Data

Configuring security settings to control visibility and access to sensitive performance data, ensuring only appropriate users (e.g., managers, HR business partners) can view or modify evaluations.

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WORKDAY WORKFORCE MANAGEMENT®

ROCKCREST delivers expert implementation, optimization, and support for the Workday Workforce Management module, helping organizations streamline time tracking, scheduling, and labor cost management. We configure automated workflows, compliance rules, and real-time insights to optimize workforce productivity and control costs.

Scheduling Configuration

Setting up dynamic shift scheduling, shift templates, coverage requirements, and manager self-service tools to optimize workforce coverage based on operational demand.

Time Entry Validation and Exception Management

Configuring time entry validations, exception rules (such as missed punches or early/late clock-ins), and workflows to ensure accurate and compliant time recording.

Labor Costing Setup

Implementing labor allocation rules and cost tracking frameworks to distribute labor costs by department, project, location, or other financial dimensions in real time.

Compliance and Labor Law Rule Configuration

Setting up labor regulations and compliance alerts (e.g., meal/rest break enforcement, predictive scheduling laws) to reduce risk of wage and hour violations.

Mobile and Self-Service Workforce Enablement

Configuring mobile access for employees and managers to manage schedules, swap shifts, request time off, and view timecards from any device.

Workforce Analytics and Reporting

Building dashboards and analytics tools to track labor utilization, overtime trends, schedule adherence, labor costs, and workforce productivity metrics.

Automated Shift Bidding and Swap Configuration

Implementing employee shift bidding, shift swapping, and self-scheduling features to improve workforce engagement and optimize scheduling flexibility.

Integration with Payroll and Financial Systems

Setting up integrations between Workday Workforce Management and payroll systems (e.g., Workday Payroll) or ERP solutions to ensure accurate labor costing and seamless payroll processing.

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WORKDAY SCHEDULING®

ROCKCREST provides expert implementation, optimization, and support for the Workday Scheduling module, helping organizations create intelligent, demand-based workforce schedules. We configure flexible shift patterns, coverage requirements, and self-service tools to improve operational efficiency, employee satisfaction, and labor cost control.

Shift Template and Pattern Configuration

Creating reusable shift templates and recurring scheduling patterns (daily, weekly, monthly) to streamline manager scheduling tasks and ensure consistent workforce coverage.

Coverage Requirement Setup

Configuring coverage models that define required staffing levels by location, department, skill, or role to match labor supply with forecasted operational demand.

Self-Scheduling and Shift Bidding Enablement

Setting up self-service options for employees to bid on available shifts, swap shifts with peers, or self-schedule based on qualifications, preferences, and business rules.

Compliance and Labor Law Rule Configuration

Setting up labor regulations and compliance alerts (e.g., meal/rest break enforcement, predictive scheduling laws) to reduce risk of wage and hour violations.

Mobile and Self-Service Workforce Enablement

Configuring mobile access for employees and managers to manage schedules, swap shifts, request time off, and view timecards from any device.

Demand-Based Scheduling Configuration

Implementing intelligent scheduling based on business drivers such as customer volume, production schedules, or seasonal demands to optimize labor deployment.

Mobile Scheduling and Notifications Setup

Enabling mobile-friendly access for employees and managers to view schedules, request shift changes, swap shifts, and receive automated scheduling notifications.

Scheduling Analytics and Reporting

Developing custom reports and dashboards to track schedule adherence, shift coverage gaps, overtime triggers, employee scheduling preferences, and labor optimization trends.

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WORKDAY TIME TRACKING®

ROCKCREST delivers expert implementation, optimization, and support for the Workday Time Tracking module, helping organizations accurately capture employee time and attendance. We configure time entry rules, validations, and compliance workflows to streamline payroll processing and improve workforce accountability.

Time Entry Rule Configuration

Setting up and customizing time entry rules for hourly, salaried non-exempt, and exempt employees, including validations for clock-in/out, hours worked, and overtime triggers.

Time Calculation Rules Setup

Defining complex calculation rules for overtime, shift differentials, premium pay, rounding rules, holiday pay, and other time-based compensation scenarios.

Time Entry Methods and Device Configuration

Implementing multiple time capture options such as web entry, mobile entry, time clocks (physical devices), and touchless kiosks, configured for real-time integration with Workday Time Tracking.

Validation and Exception Management Setup

Building validations to catch missed punches, incomplete time entries, early/late clock-ins, and configuring exception workflows for manager review and correction.

Compliance and Labor Regulation Configuration

Enabling compliance with FLSA, state-specific break/meal laws, predictive scheduling, and labor union agreements by setting up mandatory timekeeping and labor compliance rules.

Time Approval Workflow Design

Designing time approval workflows where time entries are automatically routed to managers or designated approvers for review, edits, and final approval before payroll processing.

Time Tracking Reporting and Analytics

Building dashboards and custom reports to monitor total hours worked, overtime utilization, compliance violations, exception rates, and time approval bottlenecks.

Integration with Payroll Systems

Setting up seamless integrations between Workday Time Tracking and Workday Payroll (or third-party payroll providers), ensuring accurate and timely transmission of approved time data.

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WORKDAY ABSENCE MANAGEMENT®

ROCKCREST provides expert implementation, optimization, and support for the Workday Absence Management module, helping organizations automate leave tracking and accruals. We configure eligibility rules, time-off plans, leave types, and compliance workflows to improve accuracy, transparency, and workforce planning.

Time-Off Plan Configuration

Setting up time-off plans for vacation, sick leave, personal time, and holidays, including accrual rules, carryover limits, eligibility, and expiration policies.

Leave of Absence Plan Setup

Configuring various leave types such as FMLA, parental leave, military leave, and unpaid leaves, with eligibility criteria, job protection options, and tracking mechanisms.

Accrual Rule Development

Building custom accrual rules based on tenure, hours worked, pay periods, or other company-specific criteria to automate time-off balance calculations accurately.

Eligibility Rule Configuration

Setting eligibility parameters for time-off and leave plans based on employee attributes like job classification, location, scheduled hours, and length of service.

Absence Business Process Design

Configuring workflows for time-off requests, leave requests, approvals, and return-to-work steps, ensuring consistent, auditable leave management processes.

Carryover, Forfeiture, and Payout Setup

Defining policies and configuring system rules for how unused time-off balances are carried over, forfeited, or paid out at year-end or upon employee termination.

Absence Reporting and Analytics

Creating custom reports and dashboards to monitor leave balances, usage trends, absence costs, FMLA compliance tracking, and workforce availability metrics.

Integration with Time Tracking and Payroll

Setting up connections between Absence Management, Time Tracking, and Payroll to ensure accurate paid/unpaid time-off calculations and seamless payroll processing.

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GET THE MOST FROM YOUR WORKDAY INVESTMENT

CUSTOMER STORIES

Explore customers we have supported with tailored Workday solutions that strengthened their HR and business operations.

Workday Implementation

Federal Home Loan Bank of New York partnered with ROCKCREST to support their migration to Workday HCM, Payroll, Benefits, and Recruiting from Dayforce and SAP SuccessFactors. Our experienced onsite consultant, with full lifecycle implementation expertise, guided the client through the design phase, offering functional support and strategic insight. By leveraging deep knowledge of all three systems, ROCKCREST ensured a smooth transition, aligning the new Workday environment with the organization’s HR and operational goals.

Workday Recruiting Module SME

First Brands, a global automotive parts organization with 18,000 employees, partnered with ROCKCREST to optimize their Workday Recruiting module. Our consultant identified and resolved key issues, streamlining workflows to enhance efficiency. By refining the recruiting process, improving scheduling capabilities, and leveraging VNDLY where applicable, we helped First Brands maximize their Workday investment. ROCKCREST’s expertise ensured a smoother, more effective hiring process tailored to the company’s global recruitment needs.

Workday Recruiting Support

GoDaddy partnered with ROCKCREST to enhance their Workday Recruiting module, ensuring seamless functionality and efficient hiring processes. Our consultant collaborated with their configuration specialist to conduct thorough testing, troubleshoot issues, and optimize system performance. Additionally, we provided day-to-day operational support, maintained the Recruiting module, and improved reporting capabilities. ROCKCREST’s expertise enabled GoDaddy to streamline recruitment workflows, implement new functionality, and maximize their Workday investment for a more efficient talent acquisition process.

Workday Support

International Justice Mission, a global nonprofit, engaged ROCKCREST for 12-week maternity leave coverage for their Workday Product Owner. Our consultant provided on-site support in Arlington, VA, mentoring two HCM Analysts, two Financials specialists, and a junior Project Manager. Ensuring seamless Workday operations, we resolved platform issues promptly and advised senior management on Workday’s capabilities. With plans for global expansion, ROCKCREST laid the groundwork for a smooth transition, positioning IJM for future success with Workday.

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WORKDAY DONE RIGHT

We kept coming back to ROCKCREST because of our ROCKCREST recruiter. Whatever we needed and however fast we needed it, they delivered great candidates, thoroughly vetted and ready to support our team and Workday solution. - Melvin Paige, First Brands Group Reyes

WORKDAY CERTIFIED CONSULTANTS

WORKDAY HCM®

HCM Foundation Configuration

Security Group and Role Mapping

Organizational Management Design

Custom Reporting and Calculated Fields

Business Process Framework Design

Data Migration and Mass Uploads

Position and Job Management Setup

Tenant Configuration Reviews and Optimization

CUSTOMER STORIES

Workday Implementation

Workday Recruiting Module SME

Workday Recruiting Support

Workday Support

BEGIN YOUR WORKDAY TRANSFORMATION

WORKDAY
DONE RIGHT

We kept coming back to ROCKCREST because of our ROCKCREST recruiter. Whatever we needed and however fast we needed it, they delivered great candidates, thoroughly vetted and ready to support our team and Workday solution.
- Melvin Paige, First Brands Group Reyes